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POP3, IMAP, and HTTP e-mail accounts can be added to the current Outlook profile
at any time. In addition, you can add these accounts to any other profile by clicking
the Mail icon in Control Panel in Windows.
1.
Do one of the following:
§
To add an account to the profile that you are using now
§
On the Tools menu, click Account Settings.
The Account Settings command is missing
The Account Settings command is on the Tools menu in Office Outlook
2007. If you are using an earlier version of Outlook, the following instructions
do not apply. Use the Help that is included with that product. If the title bar
of the program that you are using displays Outlook Express, then you are using a
program that is not the same as Outlook. See the Help in Outlook Express for assistance.
§
To add an account to another existing profile
1.
Close Outlook.
2.
In Control Panel, open the Mail
module.
Note
The Mail icon in Control Panel will not appear unless you have Outlook installed
and have accessed it at least once.
The title bar of the Mail Setup dialog box contains the name of the current
profile. To select a different existing profile, click Show Profiles, select
the profile name, and then click Properties.
3.
Click E-mail Accounts.
§
To add an account to a new profile
0.
Close Outlook.
1.
In Control Panel, open the Mail
module.
Note
The Mail icon in Control Panel will not appear unless you have Outlook installed
and have accessed it at least once.
2.
Under Profiles, click Show Profiles.
3.
Click Add.
4.
In the New Profile dialog box,
type a name for the profile, and then click OK.
This is the name that you will see when starting Outlook if you configure Outlook
to prompt you for which profile to use.
5.
Click E-mail Accounts.
2.
Click New.
3.
Click Microsoft Exchange, POP3, IMAP,
or HTTP, and then click Next.
4.
In the Your Name box, type your
name as you want it to appear to other people.
5.
In the E-mail Address box, type
the complete e-mail address assigned by your mail administrator or ISP. Make sure
to include your user name, the @ symbol, and the domain name, for example, barbara@contoso.com.
6.
In the Password and Retype Password
boxes, type the password that was either assigned to you or that you selected for
your e-mail account.
Tip
Your password might be case sensitive. Make sure that your CAPS LOCK key
is not on.
7.
Select the Manually configure server
settings or additional server types check box.
8.
Click Next.
9.
Click Internet E-mail.
10.
Click E-mail, and then click
Next.
Based on your earlier input, some of the text fields in the dialog box may already
have text in them. Verify that the entries are correct.
11.
Under User Information, do the
following:
1.
In the Your Name box, type your
full name the way that you want it to appear to other people.
2.
In the E-mail Address box, type
the complete e-mail address assigned by your mail administrator or ISP. Make sure
to include the user name, the @ symbol, and the domain name, for example, barbara@contoso.com.
12.
Under Server Information, do
the following:
0.
In the Account Type list box,
choose POP3, IMAP, or HTTP.
Tip
Your ISP can tell you which protocol you must use to access your e-mail account,
but POP3 is by far the most common. Microsoft Windows Live Mail accounts use HTTP.
If you choose HTTP, you must also click a provider in the HTTP Server Provider
list, and enter the location of the server in the Server URL box.
1.
In the Incoming mail server box,
type the full name of the server provided by your ISP or mail administrator. Often
this is mail. followed by your domain name, for example, mail.contoso.com.
2.
In the Outgoing mail server box,
type the full name of the server provided by your ISP or mail administrator. Often
this is mail. followed by your domain name, for example, mail.contoso.com.
13.
Under Logon Information, do the
following:
0.
In the User Name box, type the
user name provided by your ISP or mail administrator. This might be just the part
of your e-mail address before the @ symbol, or it might be your complete e-mail
address.
1.
In the Password box, type the
password provided by your ISP or mail administrator, or one that you created.
2.
Select the Remember password
check box.
Note
You have the option to have Outlook remember your password by typing it in
the Password box and selecting the Remember password check box. If
you choose Outlook to remember your password, you won't have to type your password
each time you access the account. However, this also makes the account vulnerable
to anyone who has access to your computer.
Use strong passwords that combine uppercase and lowercase letters, numbers, and
symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak
password: House27. Passwords should be 8 or more characters in length. A pass phrase
that uses 14 or more characters is better. For more information, see
Help protect
your personal information with strong passwords.
It is critical that you remember your password. If you forget your password, Microsoft
cannot retrieve it. Store the passwords that you write down in a secure place away
from the information that they help protect.
14.
Optionally, do any of the following:
§
Click More Settings. On the General tab, under Mail Account,
type a name that will help you identify the account, for example, My Home ISP E-mail.
§
Click More Settings. On the Outgoing tab, select the My outgoing server
(SMTP) requires authentication check box, if required by your account.
§
For POP3 accounts, click More Settings. On the Advanced tab, under
Server Port Numbers, under Incoming server (POP3), select the The server
requires an encrypted connection (SSL) check box, if your ISP instructs
you to use this setting.
§
For IMAP accounts, click More Settings. On the Advanced tab, under
Server Port Numbers, under Incoming server (IMAP), for the Use the
following type of encrypted connection option, click None, SSL,
TLS or Auto, if your ISP instructs you to use one of these settings.
§
Click More Settings. On the Advanced tab, under Server Port Numbers,
under Outgoing server (SMTP), for the Use the following type of encrypted
connection option, click None, SSL, TLS or Auto,
if your ISP instructs you to use one of these settings.
§
If you are adding a POP3 or IMAP server account, click Test Account Settings
to verify that your account is working. If there is missing or incorrect information,
such as your password, you are prompted to supply it or correct it. Make sure that
your computer is connected to the Internet.